Let IOS help you make the move to a virtual back office.

IOS offers P.O. Box management and client-mail receiving and mail processing services at our facilities. With a comprehensive array of processing, data handling and management, IOS significantly reduces our clients' back-office overhead expenses and enhances efficiency of document organization, storage and retrieval of bulk mail.

Bulk Mail Processing Services

Mail opening and sorting systems handle thousands of pieces per hour, with a long list of automated features to ensure accuracy and quality:

	Envelope Opening — three-side cutting
	Content Extractor — Removing documents from the envelopes
	Extractor Verifier — Verifies no contents remain in the envelopes after initial extraction
	Content Reunite — Ensures accurate processing by reuniting the contents of the envelope in an outsort bin in the event of incomplete content extraction
	In-Line Sorter/Envelope Qualifier — An automated detector identifies exception items, such as extra correspondence, folded items, etc. All exception items are outsorted for separate processing. Additionally, an integrated metal detector identifies the possible presence of coins, staples, paper clips and any other ferrous metallic objects and outsorts these items accordingly.

After these intake procedures, mailroom documents are processed according to client specifications, whether it's document scan/index or any number of other services offered by IOS to support your mailroom and back-office operations.

e-Distribution Service

IOS e-Distribution eliminates your physical mailroom functions by converting your hard copy mail into electronic documents and e-mailing them directly to your PC. IOS identifies each individual document image, indexes it with the associated recipient according to your specifications and then e-mails it to the appropriate e-mail address stored in the IOS system.

IOS Document Management Services
Using advanced scanning, storage and retrieval systems, IOS provides digital document management and 24/7 secure online customer access. IOS Document Management Services helps companies convert stacks of paper records into electronic files that are convenient, readily accessible and meet necessary legal requirements. Our indexing system allows you to store, sort and retrieve millions of imaged records immediately — right from your very desktop — with an online connection to IOS. Online indexes can be tailored to match your unique applications. Documents can be viewed and printed from your PC, eliminating the labor of filing, storing and photocopying. Security restrictions on viewing and other tasks can be implemented on a user-by-user password basis.

Get fast, online access to all your documents
Eliminate misfiled or lost documents
Respond immediately to requests for documents
Reduce document storage space
Reduce disaster risks
Specify various levels of document and user security
Document version tracking
Enforcement of document retention policies

Universal Document Retrieval
Document Retrieval, as an integrated part of a document management system, makes necessary business records available throughout the enterprise, from anywhere to anyone and at anytime at the click of a button. Of course all information is protected at all times and available only to those authorized. The result is improved productivity, streamlined operations, reduced operating expenses, enhanced customer service, and ultimately increased revenue.

Electronic Document Warehousing
The Electronic Document Warehouse is an intelligent, integrated architecture that delivers virtually instant access to enormous volumes of diverse documents that may be spread across the entire enterprise. Electronic Document Warehousing makes it possible to securely access any document or record from any desktop, regardless of where or how the document is stored. Using high-speed scanners, efficient and accurate indexing systems, Web retrieval software and state-of-the-art optical storage devices, IOS's electronic document archiving increases retrieval efficiency, eliminates document loss, and reduces storage requirements and expense.

Security & Indexing
IOS has the capability of directly inserting digital copies of the scanned and indexed documents directly into the client's own system.

COLD
As an alternative to traditional, labor-intensive document filing and retrieval procedures, IOS offers COLD (Computer Output to Laser Disk or CD-ROM) images of processed documents. COLD eliminates the burden and costs associated with unnecessary filing hardware and on-site storage space, while making retrieval easier than ever before. COLD document imaging transforms the entire process of document handling to improve efficiency, cost management and customer satisfaction.

Web Server
IOS Web servers provide access to electronic documents to anyone, anytime, anywhere via the World Wide Web. Internet/Intranet access to documents via a standard Web browser provides proactive communication and a cost-effective means of distributing information throughout the enterprise as well as to customers and suppliers.


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